Top 10 Time-saving Tips for Using Word Document

1. Reset Word copy and paste options

If you are cutting and pasting copy in Word, you will soon find that you painstakingly set or reset you to match the formatting of the text of the current document .

To avoid , select formatting options every time you add text , click the File tab , followed by ” Word Options ” , then move on to the “Advanced” section .

Under the ‘ Cut , Copy and Paste ‘ heading , use the drop -down menu to select your new default format for pasting.

We also recommend that you uncheck the “Show Paste Options buttons ” doing that, you also prevent the formatting options pop up from that shown in the future .

2. Compare two documents

tips for using wordWord includes a tool that allows you to compare two documents together and allows for you to selectively mark the document with the differences between the two documents .

Display the Review tab of the Ribbon, click the Compare tool, and then select compare . Word displays the Compare Documents dialog box , you can now use the original document and the new edited document and the type of mark-up you need.

When you select which type will be marked by change , then select the More button. When you are finished , click OK and Word makes the changes and shows the two documents side by side .

3. Move your formatting from one computer to another

If like us you have a desktop and laptop , then you will want your copy of Word to have done the same on both devices , including all of these changes to the toolbar for quick access . Fortunately, you can copy your toolbar settings from one computer to another.

For Word 2007

Use Explorer or your choice of file tool to navigate to C: . \ Users \ [your username ] \ AppData \ Local \ Microsoft \ Office “If you can not see AppData then you must select Tools and Folder Options , select . the View tab , and select ” All files , folders and drives ” and select OK .

Here you will find a file called ‘ Word.qat ‘ – this may be copied for backup purposes , or copied to the same directory on another computer

For Word 2010

If you use Word 2010, then the QAT file no longer exists. Instead, Word uses a file called Word.OfficeUI . You can save the file in the same directory where the file was saved QAT in Word 2007 to find . Again, just copy the file from a Word 2010 system to another, and you should be fine.

You should note that in Word 2010, the Word.OfficeUI file contains more than just the toolbar for quick access to configuration changes. It also contains information on the changes to the Word ribbon . So, if you copy the file from one system to another , the target system must have the same QAT and Ribbon customizations as the source system .

4. Finding another word for …

One of the tools provided by Word is a full thesaurus. You can use this tool to find alternative words with the same meaning (synonyms) , words with opposite meaning ( antonyms ) or related words. Similar words are specified in the rule similar words on the root word from you.

useful tips about word documentTo find a related word , follow these steps . First, place the cursor on the word you want , then look press

Shift + F7

Word displays the Research task pane on the right side of the screen displays the thesaurus information.

When related words for the word , you will see the Related Words option in the task pane . Click Related Words , and Related Words in the list, select the desired term . Click the downward-pointing arrow on the right side of the related word and select Paste.

5. Quick Scroll through documents

Word has a number of undocumented commands and the Auto Scroll option is one of the better

First, click on the File tab of the ribbon and then click Options , select the Customize Quick Access Toolbar , and then select ” All Commands ” from the ” Choose commands from ” drop-down box on the left.

In the list of available commands at the left side of the dialog box, select the AutoScroll command.

Click on Add. Word will move the command to the right side of the dialog. You should probably also the “Options” option, as you’ll be using this often and it is so much easier to just click on the Copy Options tab. Now click on OK.

To use the new command , just click on the command to the Quick Access Toolbar . If you do this, the mouse pointer changes . Move the cursor up or down and the document begins scrolling in that direction. The distance you move the mouse pointer up or down controls the speed of the scrolling occurs . To stop the scrolling , either press the Esc key or click the mouse button .

6. Add special characters

If your keyboard does not have a euro symbol , or you want to enter the temperature in degrees , then you will need the special characters dialog box .

Position the insertion point where you want to insert the special character . Go to the Insert tab on the Ribbon , click Symbol in the Symbols group and Word is a short list of different icons which you can insert are shown. If your icon is there, then just click on it and it appears in your text. If you can then click More Symbols and Word displays the Symbol dialog box, do not see it .
It pays to Symbol dialog box like this also gives you a list of keyboard shortcuts for special characters, for example ;

€ = ALT + CTRL + E

© = CTRL + ALT + C

7. Edit HTML , without the formatting

Word includes a feature that allows you to open HTML documents and they appear on the screen as it would appear in your browser. However, if you want to use Word as an HTML editor program , you must make a few changes.

Click the File tab on the Ribbon interface, click Options, and Word displays the Word Options dialog box . Click on the left side of the dialog box Advanced. Scroll through the options until you see the General section . Then select the check box on the “Confirm file format conversion on open ” and click OK .

Now, if you open a document with an HTML extension , Word convert a file dialog box . The box will ask you how you word to the file that you open by default in the HTML document option is selected want to treat , but by choosing the optional text only , word then treat the file as plain text , without any formatting .

8. Skipping numbers on front page

Setting up a page number is quite easy to do in Word , but by default, each page including the title page number. To avoid this , first set up page numbering by clicking on the Insert tab and select Footer , and then select the type of page numbering you want.

Next move to the Page Layout tab before clicking the button in the lower right corner of the page setup area . This dialog page opens up with the Layout tab selected , tick the check box next to ” Different first page ” before you click OK.

9. Jump to a page

Scroll through a document to a specific page can be very time consuming especially for large documents, but it is a much faster way , if you know to be the number of the desired location.offer word user the useful tips

Press F5. Word displays the Find and Replace tab To go dialogue. On the left side of the dialog , make sure you specify whether you want to a page (this should be the default) go .

Specify the page to which you want to move, click Go or press Enter.

And a page can also jump sections , line numbers, and a number of other options , simply select the option and enter the name of the profile or the line number , etc.

10. The switch to the old Word format

For some of the Office Ribbon interface is the digital equivalent of Marmite , you either hate it or you love it . If , like us, a pre- Office 2007 users were more likely you are to be a hater than a lover , so the opportunity to go back , can not be missed .

While you can not switch back to the original layout , you can at least get rid of the band and here is how you do it.

First right-click somewhere on the tape and then cross or UN – tick ” Minimize the Ribbon ” option and the menu will magically disappear with the tab headings are replaced . This menu can also be accessed with the right mouse button on the down arrow icon at the end of the toolbar for quick access .

The third option , double-click one of the tabs at the top of the tape to the tape on and off . Finally, you can always use the key combination – simply the key combination [ Ctrl] + [F1].

It is also worth noting that the band are easily hidden by accident, so if this is done, these tips can be used to show and hide it as needed .

The above information is the popular top 10 tips for using Word document, if you have met any problem when you are using the Word, just go to check this post on our site to know more.

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