Get Things Done Faster on Your Mac Word File with These Tips

Here are 10 tips and tricks for Microsoft Word that will help you get things done faster and more efficiently than ever before. Without further ado, let’s get started.

1. Select Text Quickly

word-file-1You can triple-click anywhere within a paragraph to select the entire paragraph in Word. Or press the CTRL key and click anywhere within the sentence to select the entire sentence.

You can also select rectangular blocks of text in a Word document, similar to the marquee tool in Photoshop, and apply formatting to the selected area. Hold down the ALT key and drag your mouse to select any rectangular area.

2. The Extended Clipboard

Word has a useful “Spike” feature that you can use cut (move) text and images from multiple locations in a document and paste them all at once to a different location.

To use Spike, select some text, images or other objects in your document and pressCTRL+F3 to move that selection to the Spike. You can highlight and append more entries to the same Spike using the CTRL+F3 shortcut. Now press Ctrl+Shift+F3to paste the content of the Spike anywhere in the document.

3. Move Around Faster

word-file-2If you are working on a lengthy Word document, you can press the Shift+F5keyboard shortcut to cycle through the spots that you have edited most recently. Also, when you open an existing document inside Word, the same Shift+F5shortcut will take you to the location that you were working on when the document was last closed.

4. Change the Sentence CASE

Select some text in Word and press Shift+F3 to quickly change the case of the selection. It toggles between UPPERCASE, lowercase and Camel Case (first letter in capital) and should come handy if you’ve accidentally left the CAPS LOCK key on while typing.

5. Write Anywhere on a Page

Did you know that you can use your Word document as a whiteboard and write your text anywhere on the page. Just double-click wherever you want to type your text and start writing.

6. Convert to Plain Text

When you copy snippet from a web page into Word, all the styles and formatting are retained. There’s however an easy way to remove the styling from any block of text in Word – just select the block and press Ctrl+Space Bar and the rich text will be transformed into plain text.

7. Move Text without Copy-Paste

Most people use the Cut-Paste (Ctrl-x Ctrl-v) route to move text from one location to another within a Word document but there’s an alternate way as well. Highlight any block of text, press F2 and then place the cursor at the spot where you wish to move that text. Press Enter and the selection will be moved.

8. Insert Unicode Characters

If you know the Unicode code of a character, you can quickly add it to your document by typing the code followed by Alt+x. For instance, the code for Indian Rupee symbol is 20B9 – type 20B9, press Alt+x and the code will be replaced by the actual Rupee symbol.

9. Add Placeholder Text

There’s a Lorem Ipsum generator built inside Word to help you insert filler text anywhere inside the document. Type =rand(p,l) and press Enter to insert ‘p’ number of paragraphs each having ‘l’ lines. For instance, =rand(3,6) will generate 3 dummy paragraphs  with 6 lines each.

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